Managing Appointments

• Each PI and managing department will probably handle the process of trainee recruitment and selection differently.  There is currently no universal training grant application process at UCSD.
  
• The opportunity can be announced by web-based announcements and/or personal recommendations.
  
• Generally, candidate recruitment occurs through a selection process by respective departments or programs using criteria such as GRE scores, grade transcripts, recommendation letters, publications, and personal interviews.
  
• Trainee positions are competitive, an appointed committee is a common way to review applications. This committee can be comprised of mentors not involved with the trainee or the potential mentor
• Example of an application in Google Forms.  If you want direct access please contact Jill Vampola at jweller@ucsd.edu.

Tiffany Swiderski 

• • Appointment Checklist
  • Determine the appropriate stipend level based on the CV - Postdoc Stipend Policy  and Postdoc Calculator.
    • The NIH postdoc stipend level for the entire first year of support is determined by the number of full years of relevant postdoctoral experience at the time of appointment. Relevant experience may include:
      • Research experience (including industrial)
      • Teaching assistantship
      • Internship
      • Residency
      • Clinical duties
      • Other time spent in a health-related field beyond that of the qualifying doctoral degree
    • For example, a postdoc who received their Ph.D. two months ago would be at the first level – 0 years of experience. A postdoc who received their Ph.D 15 months ago, would be at level 1.
  • Contact your UC Path preparer (e.g. HR or ARC) and make a request with the appropriate stipend level.
    • Job code 3253 - Postdoc Scholar - Fellow
      
  • Calculate the additional compensation amount - this is a separate (dual) appointment.
    Job code 3252 - Postdoc Scholar - Employee
    • Postdocs can receive additional compensation to their T32 stipend. Compensation may not be paid from a research grant that supports the same research that is part of the trainee’s planned training experience. 
• UCSD Postdocs Stipend Levels and Appointment Guidelines
• Sample appointment letter

• Appointment Checklist
• Stipend payments should be processed through UC Path on job code 2750.  Submit a "slotting form" to OGME and they will submit to ARC for processing.
• Since these are salaried employees they will receive additional compensation to increase to the current salary scale. Additional compensation appointments will be on 2732 job code and depending on the funding mechanism additional compensation is usually processed through the UC Path.
  
• Work with the program coordinator to coordinate benefits.
• Contact Cyndi Slaughter at x37768 for any questions.
• Office of Graduate Medical Education (OGME) website.
• Sample appointment letter